Employees have noted that it’s hard to tie out a payment to their bank account to expenses submitted. For example, they receive $500 on the 12th, but it takes extra time to identify the 10 expenses that make up that $500. A better way to do this would be to batch expenses. Then, employees would be able to batch expenses from say the 1st to the 15th. This way, when they get reimbursed for $200, they know it’s for the 6 expenses they submitted in this 15 day period.
This also helps reconcile on the accounting side. Rather than recording a separate bill and bill payment for every expense, (which gets to be extreme for companies with a large number of employees using Ramp) these would be batched for employees, decreasing the transaction count and helping ease the reconciliation process.
Lastly, this helps with reviewing employee submissions. Say we require weekly batches. If they have an expense on Monday for a $100 meal, we can easily see that their Tuesday and Wednesday meals were only $20 each. So, we can identify that they spent extra on one day when with the client and ate at cheaper locations on other days, to see their spend cadence. This just helps to put things together better. The “Trip” function can help with this but our team notes this as a better option as “Trips” adds additional work.
Hello. I wanted to provide a follow up here with what I believe would be a possible alternative until batching expenses may be possible. On the “My Ramp” tab and then the “Reimbursements” sub tab, would it be possible to add a “Column” and “Group by” option for “Reimbursement Date”? This could then auto filter on expense reimbursements that have been paid, and group by reimbursement date, easily allowing employs to tie out multiple expense reimbursement batches on varying days to the bulk payments they see transferred into their bank account.
Batched reimbursements are currently a feature that you can enable for your business! The reimbursements are batched based on the timing of the approvals. All reimbursements approved in the same business day are batched together. Following this logic, if you set a designated cadence for reimbursement approvals, it would batch with the same frequency.
Additionally, each batched reimbursement does contain a hyperlink to all of the other reimbursements included in the bulk payment.
Lastly, while it isn’t automatically filtered, you can choose Reimbursement date from the My Ramp → My Expenses → Reimbursements tab! I’ve attached a screenshot below to show you the filter:
