Hey Y’all - How do you handle GL mapping of vendors/merchants for random restaurants/hotels/airlines, etc,?
Obviously for Software or big vendors, I want to track each vendor in my ERP/GL (Slack, Dropbox. Salesforce, etc.) as I may need to run a report to show spend by vendor or something, but for random merchants, I don’t really want to create 1,000s of vendors in NetSuite/QBO/Xero for one-off purchases, since I will never need this level of detail in a report from those systems.
Ramp has a really cool setting for this: A default vendor in Accounting fields settings (“Misc. Ramp Vendor”) to ensure no new vendors are unnecessarily added to your ERP/GL (See screenshot)
How do you handle?
- Book to the Ramp suggested vendor & create the vendor in the ERP/GL
- Use the default setting in Accounting fields settings (“Misc. Ramp Vendor”) to ensure no new vendors are unnecessarily added to your ERP/GL
- Create a handful of vendors (“Ramp Airlines”, “Ramp Hotels”, “Ramp Restaurants”, etc,) but then you can not use the default setting in Accounting fields settings & must manually set this
- None / Leave Blank
- Book to the Ramp suggested vendor & create the vendor in the ERP/GL
- Use the default setting in Accounting fields settings (“Misc. Ramp Vendor”) to ensure no new vendors are unnecessarily added to your ERP/GL
- Create a handful of vendors (“Ramp Airlines”, “Ramp Hotels”, “Ramp Restaurants”, etc,) but then you can not use the default setting in Accounting fields settings & must manually set this
- None / Leave Blank
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