Ramp Travel: Smarter Business Trips, Less Admin
Hi everyone, Mary here from Ramp’s Customer Activation team. We recently ran a training session called Ramp 201 that covered Ramp Travel, Procurement, and Spend Programs. Wanted to send over some notes regarding Ramp Travel for anyone looking to learn more and leverage the feature. You’ll find resources and notes below - hope they help!
Intro to Travel
With Ramp Travel, your team can book flights and hotels directly in Ramp—while staying compliant with your policies and avoiding surprise expenses. It’s powered by Priceline and built right into your Ramp account, so there’s no need to bounce between platforms or chase down receipts later. You can find resources on the travel feature here. There’s also a video training on the tool here.
Set the Rules Before Anyone Books
To get started, head to Company > Expense Policy > Travel and define your travel policy. You can set flight caps, enforce smart pricing to avoid overpriced bookings, and even define which cabin classes are allowed depending on flight length. Hotel policies work the same way. You can set nightly rate limits and choose whether to base them on average market rates or GSA per diem guidelines. If your team often cancels or changes plans, you can also require refundable bookings. You’ll have full control over per diems, too—whether you use a standard amount or location-based rates.
Make It Stick with Settings
Once your policy’s in place, go to the Settings tab to define how it gets enforced. Decide who can book—everyone or just admins—and whether extra approvals are needed, especially for out-of-policy trips. Just keep in mind: approvals can slow things down and drive up prices, so use them wisely. You can also allow guest travel bookings if you work with contractors or external partners.
Booking Is a Breeze
With policies live, employees can book directly in Ramp. The platform flags anything out of policy and lets users filter for approved options only. They can add loyalty numbers to their profile, and every booking is automatically tracked—no manual reporting or receipt chasing required.
Overall Ramp Travel saves your team time, simplifies compliance, and puts an end to travel chaos—all without leaving the Ramp platform. Let us know if you’d like to learn more!!!
